The City of Auburn's Neighborhood Program strives to create and maintain safe and friendly neighborhoods that keep Auburn a great place to work, live and raise a family. The Neighborhood Program offers Neighborhood Matching Grants to create and support partnerships between the City of Auburn and neighborhood groups and organizations to produce neighborhood-initiated projects. The neighborhood identifies a project they would like to complete and determines what they are able to contribute (cash, volunteer hours, in-kind services, etc.) and then applies for a cash grant from the City to match the amount provided by the neighborhood. The City awards funds based on the benefits the proposed projects generate for their targeted neighborhood, with a maximum of $5,000 per project.
Who may apply?
Any formal, incorporated HOA is eligible to apply for the grant on its own as long as they meet the following requirements:
- The group of individuals taking on this project must be inclusive of all residents within the established HOA boundaries, both in decision-making and implementing the project.
- The HOA must have a boundary within Auburn city limits.
- The HOA must plan to hold at least one planning meeting to discuss the project with the neighborhood residents and get their support (a Support Form will be required as part of the application). We also suggest one meeting during the implementation of the project and one meeting at the end of the project to make sure everyone remains involved with the project.
- The HOA must designated at least one member or resident to act as its Project Coordinator to be the point of contact for the City during the process.
Any informal neighborhood group (3 or more neighbors) that has an idea for a neighborhood project is also welcome to apply, but will need to partner with an incorporated organization in their area like a local business, church, neighboring HOA, or service organization. The project must be within Auburn city limits. In this instance, the below requirements apply to the neighborhood:
- At least 51% of the members of the group must reside, work or have a business located within the boundaries of the affected neighborhood.
- Be open to membership of all residents, including young people between the ages of 12 to 18 and senior citizens. Membership fees, or comparable devices, cannot be used to restrict any resident within the designated neighborhood from voting on matters concerning the project.
- Plan to hold at least one planning meeting to discuss the project with your neighborhood group and get their support (a Support Form will be required as part of the application). We also suggest one meeting during the implementation of the project and one meeting at the end of the project to make sure everyone remains involved with the project.
- Designate at least one member of the neighborhood to represent it as its Project Coordinator to Act as a point of contact for the City.
Who is not eligible to apply?
In general, organizations or groups that do not represent a specific, targeted neighborhood should not apply. Organizations designed to elect candidates to public offices or lobby legislation are not eligible for funding. Projects already in progress, or with incurred costs, are not eligible. Religious organizations are eligible provided the organization does not discriminate against any person on the basis of religion or give preference or limit services on the basis of religion. The religious organization cannot provide any religious instruction or engage in any proselytizing while on the project site or while engaged in the business of implementing the project. The project cannot contain religious symbols or decorations other than those permanently affixed to a pre-existing structure or normally and routinely worn as part of the participant’s clothing or apparel.
What types of projects can this Grant be used for?
- beautification projects
- clean-up activities
- art projects, especially those that reflect the people of the neighborhood
- activities that promote crime prevention
- projects that address a particular neighborhood issue or concern
- projects that help organize neighborhood groups and promote civic engagement
- projects that engage the diverse populations within the targeted project area
What are some examples of projects?
- neighborhood sign installation
- community garden
- disaster preparedness projects
- tree planting
- Rainworks: positive messages and art, created with a clear paint, that appear when it rains
- Little Free Library creation and installation
What are some things the City Grant money can't pay for?
- improvements/activities that generally do not comply with City regulations
- out of city travel
- administrative overhead
These things CAN be provided by the neighborhood and may be used to MATCH the cash grant amount from the City.
The neighborhood must provide a 100% match to the cash grant provided by the City. This match can be made by volunteer hours (valued at $18/hour), donated professional services, materials or cash.
The following are the requirements for eligible match:
- The total amount of the match must equal or exceed the dollar amount requested from the City's Neighborhood Matching Grant.
- The amount and type of match must be appropriate to the needs of the proposed project. The applicant must be prepared to justify that each element of the match, in the amount proposed, was necessary to complete the project.
- Volunteer time is valued by the City at a rate of $18 per hour (established by the National Volunteer Organization). Volunteer time cannot include time spent fundraising or time spent planning the project and preparing the grant proposal. Volunteer time must be recorded on attendance sheets provided by the City or comparable forms provided by the applicant.
- Professional services will be recognized at their customary rates. Donors of professional services will need to document the value of their contribution on letterhead from the agency providing the professional service.
- Donated materials or supplies are valued at their retail price. Borrowed tools and equipment can also be considered as part of the match and valued at the standard rental fee rate. The donor will need to provide documentation on the value of the donated tools and equipment along with the times and dates that it was used.
How are the bills paid?
This is a reimbursement grant meaning that after an application has been approved and the City funds earmarked for the project, the project supplies must be purchased and the project completed before the City will reimburse the neighborhood/organization.
The City will provide the organization a purchase order that lists eligible costs and the maximum amount authorized for reimbursement. Request for reimbursement must include copies of relevant invoices submitted by contractors and vendors for payment and/or other documents that support the actual expenditure of funds.
Who is responsible for maintenance should the project require it?
Should the project require ongoing maintenance, the neighborhood/residents must demonstrate an ability to do this maintenance. An explanation of how maintenance will occur will be a part of the Neighborhood Matching Grant application.
How does a neighborhood/organization apply?
Applications will be taken on a rolling basis throughout each calendar year. Grant awards will be made until the City's appropriation for Neighborhood Matching Grants is exhausted. Applicants who do not receive funding are welcome to re-apply.
- Application Checklist (PDF)
- Neighborhood Matching Grant Application (PDF)
- Project Budget and Narrative (PDF)
- Resident Support Form (PDF)
Proposals must be made on the application form provided by the City. Telephone or oral request will not be considered.
Drop-off, mail, submit via email, or fax your proposal to:
- City of Auburn
ATTN: Neighborhood Programs
25 West Main Street
Auburn, Washington 98001
- Email Erika Klyce
- Fax: 253-288-3132
Any questions? Please contact the Neighborhood Programs Coordinator, Erika Klyce, via email or phone at 253-876-1988.